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Pay Roll
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Pay Roll Expense Authorization
Assisstance also needed along with the responsibility of the employee to ensure that all time and expense information is complete and submitted to HR Options before the payroll deadline.
Information to familiarize yourself with HR Options' payroll procedures.
HR Options employees should not use your company time sheets. HR Options employees should complete HR Options time sheets (and HR Options expense reports if applicable). Review and sign all time sheets and expense reports upon receipt. Your signature is authorization for HR Options to pay and bill the time and expense total indicated in the time sheet and expense report.
Reimbursement of B.E.
Employees are reimbursed expenses with their normal payroll cycle. Prior to an HR Options employee incurring business related expenses, please review with an H.R. Options project Coordinator what are authorized expenses.
The signature is authorization for HR Options to reimburse the total indicated. HR Options is unable to authorize expense reports. HR Options will only reimburse expenses that are totaled and authorized by Client Company Representative. All expense reports must be signed by you or a Client Company Representative.
Advances require prior written authorization from you.Authorized expense reports must be faxed to HR Options by Friday, 6:00p.m. Pacific Standard Time, according to the employee's pay cycle. HR Options can advance expenses. Advances should be submitted to HR Options on Monday, by noon Pacific Standard Time, to process the funds through the normal payroll cycle and have a check ready for Thursday's distribution. Request should indicate the reason for the advance, and the necessary dollar amount.
Payment
Employees on Autopay will be paid the same amount each pay cycle unless you notify HR Options to prorate the employee's salary. This eliminates the authorization process for you each pay cycle, and the faxing of the time sheet for the employee. HR Options will have an authorization sheet that is valid for the amount of time you approve. Please contact an HR Options Project Coordinator if you have interest is setting up Autopay for an H.R. Options employee. HR Options can automatically pay employees that are on a fixed salary.
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